✈️ Travel Booking and Scheduling

Travel stress-free with seamless virtual coordination.

Whether you’re jet-setting for business or planning a multi-stop trip, our virtual assistants handle the logistics from start to finish. We coordinate flights, hotels, and meetings — ensuring everything runs smoothly, stays organized, and syncs perfectly with your calendar.

✅ Included in the Hourly Rate

🧳 Booking Coordination

• Flight research and booking (commercial or private)

• Hotel accommodations selection and reservations

• Car rental research and booking (or rideshare setup)

• Booking trains, ferries, or ground transportation

• Applying loyalty programs or business travel accounts

🗓️ Calendar & Schedule Management

• Coordinating travel plans with existing appointments

• Blocking time for travel across multiple time zones

• Sending calendar invites for meetings, check-ins, and travel blocks

• Reminders for boarding, check-in, or departure

• Coordination with personal assistants, team members, or drivers

🗺️ Travel Itinerary Creation

• Compiling full travel plans into a single digital document

• Adding hotel confirmations, flight times, maps, and contact info

• Highlighting local time conversions and currency information

• Updating itinerary if travel plans change mid-trip

• Sending itinerary updates to relevant parties (team, clients, family, etc.)

🔄 Changes & Troubleshooting

• Handling cancellations and rebooking requests

• Monitoring flight or hotel status for delays or disruptions

• Managing travel insurance communications (if applicable)

• Communicating with vendors to make last-minute adjustments

• Coordinating check-in and boarding passes when available

🧾 Travel-Related Admin

• Submitting travel-related receipts for expense tracking

• Updating expense reports in company systems or spreadsheets

• Maintaining travel logs or mileage records for accounting

• Researching visa requirements or travel restrictions (if needed)